Senior Executive Assistant

Responsibilities

• Manage complex calendars and appointments for senior leaders
• Screen calls and correspondence; respond independently when appropriate
• Liaise across departments, brands, partners, customers, and suppliers
• Prepare presentations, reports, and documents; proofread all materials
• Coordinate travel plans, itineraries, visas, and expenses with the travel team
• Plan and organise visits, meetings, and on-site events; prepare meeting rooms
• Attend meetings, take detailed minutes, track actions and deadlines
• Maintain databases and spreadsheets; digitally archive records and reports
• Greet and host external visitors and VIP guests
• Coordinate with IT; ensure equipment and software are up to date
• Support social media platforms (e.g., LinkedIn); draft copy for posts
• Provide copywriting for press releases, speeches, and key communications
• Maintain updated to-do lists; communicate deadlines on time

Requirements

• Experience managing multiple projects
• Strong stakeholder management
• Adaptive, proactive, solution-oriented
• Excellent written and verbal communication
• Able to work under pressure and prioritise
• Proficient with Microsoft Office and Outlook
• Based in Dubai, UAE

Preferred Qualifications

• Direct C-level support experience
• Background in a large, complex organisation
• Advanced PowerPoint and Excel skills
• Social media management (LinkedIn)
• Event and visit coordination experience
• Minutes and board-material preparation
• Copywriting for executive communications

Benefits

• Health care coverage
• Child education contribution
• Remote and flexible working policies
• Exclusive employee discounts
• Learning and development opportunities
• Internal mobility and diverse career paths

About the Company

Chalhoub Group is the Middle East’s leading partner and creator of luxury experiences. For 70+ years, the Group has combined retail, distribution, and marketing expertise across luxury fashion, beauty, jewellery, watches, eyewear, and lifestyle. With 950+ stores and robust e-commerce and mobile platforms, Chalhoub Group delivers seamless omnichannel experiences. The company fosters a people‑at‑heart culture grounded in diversity, equity, and inclusion, and has been certified a Great Place to Work in several markets. Sustainability is central to its strategy, with commitments to the UN Global Compact, Women’s Empowerment Principles, and a pledge to reach Net Zero by 2040. This role operates from Dubai, UAE.